Post5 min read
Renting software vs owning it: what to ask before you sign up
Honest questions to ask any software company before you commit, about your data, the price over time, leaving, and who owns what. Including us.
Example · sample data
Manager dashboard
Your numbers every morning, without spreadsheets. One screen for the whole business. Ask how the week went and get the answer, with low stock flagged.
Want one like this?Example: Kaveri Foods is a made-up business. Everything shown is sample data.
- 1Meera asks how the week went
- 2The numbers and the answer come back
- 3Low stock is flagged, a reorder drafted
- 4She approves the reorder in one tap
Sound familiar?
If any of these sounds like your business, this is the kind of system that helps.
“I never know my numbers in time.”
By the time the sheet is updated, the week is over.
“Someone spends Monday morning making reports.”
Copying from Tally into a sheet, by hand.
“We run out of stock before anyone notices.”
Then it's a rush order, or a lost sale.
How it works.
What comes in, what the system does with it, and what your team gets out at the end.
In
- Sales and stock from Tally
- Orders from your sheets
- Enquiries and calls
Your systemManager dashboard
- Puts the numbers on one screen
- Answers questions in plain words
- Flags what needs you today
Out
- Your numbers each morning
- Low stock, flagged early
- A reorder drafted for your OK
- 1
It reads your numbers from where you keep them today.
- 2
Each morning, one screen shows sales, orders and stock.
- 3
Ask a question like "how did we do this week?" and get the answer.
- 4
Low stock is flagged, and a reorder is drafted.
- 5
You approve the reorder in one tap, or leave it.
What you'd own.
At handover, all of this is yours. After the three free months, a support plan only if you want one.
- The full code for the dashboard
- All your numbers and reports
- The accounts it runs on, in your name if you choose
- The documents to run it and change it
- Three months of free fixes and support
Where it runs, your choice
- Your accounts
- Set up in your name from the start.
- Our hosting
- We run it for you, and you can move it to your own accounts at any time.
Fits the tools you have.
We check your exact setup in the first conversation, before you get a quote.
It works with
What we'd need from you
- 1Where your sales, orders and stock are kept today
- 2The numbers you check each morning
- 3Who should see what
About this system.
Something we haven't answered? Ask us directly.
Where do the numbers come from?
From the tools you already use, such as Tally, Google Sheets or your order system. We'll check yours in the first conversation.
Do we have to change how we enter data?
Usually not. It reads from where your numbers already are, so your team keeps working the way it does today.
Can I ask it questions?
Yes. Ask in plain words, like "how did we do this week?", and the answer comes with the numbers behind it.
Does it order stock on its own?
No. It flags low stock and drafts a reorder, and a person approves it.
Who can see it?
Only the people you choose. We set up who sees what before handover.
What does it cost?
There are no set prices. We talk about what you need, then send an itemised quote for your build. After the three free months, a support plan is there if you want one, never required.
Want one like this?
Tell us how your team handles this today. We reply on WhatsApp, then we talk.